jay blanton

UPDATED MONDAY, MARCH 3, 5 P.M. -- University Officials Working to Resolve Payroll Glitch

Published: Mar 3, 2014

UPDATED, MONDAY, MARCH 3, 5 P.M.

 

Here's the latest information regarding the payroll issue:

 

Status of Posting

As of Monday afternoon, about 85 percent of employee pay had been posted by banks and financial institutions. We believe that 100 percent of payments will be posted by this evening. We appreciate your patience throughout this process as we've worked diligently with banks and financial institutions to rectify this situation.
 
Call Center and assistance on Tuesday
Our call center number -- 257-9254 -- will be operational again on Tuesday, regardless of weather conditions, should you have questions or need assistance. As of 3 p.m. Monday, more than 600 calls had been handled by the call center. Again, we appreciate your willingness to work with us as we attempt to resolve the issues that have arisen since Friday.

 

Overdrafts and related late fees
 
Although we’ve been notified that some financial institutions will waive the fees associated with the payroll delay, not all financial institutions will do so.

 

Please be assured that the University of Kentucky will reimburse employees for any overdraft, non-sufficient funds, and late fees incurred. We began processing reimbursement requests today and will continue that process throughout the week.

 

Please complete the form at the following link and submit according to the directions on the form. Click here.

 

You may also obtain the form and assistance in completing the form by contacting any of the following offices:

 

UK Accounts Payable 257-5440
UKHC Payroll Office 323-5721

 

Impact on credit score

 

Finally, if there are concerns or questions that arise about employee credit scores, you can print out and present the PNC Bank error letter at this link. Click here.
 
Remember, the University is reimbursing you for those fees with appropriate documentation.

 

Companies may waive any late payment or unpaid/return check fees assessed. If not, the University of Kentucky will reimburse employees for any such fees assessed. In most instances, a payment will not be reported to a credit-reporting agency unless it is unpaid for more than 30 days.

 

Thanks again for your patience and commitment to our institution during this time. We apologize for any inconveniences or issues that have resulted.

 
Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

____________________________________________________________________________

 

 

UPDATED, SUNDAY, MARCH 2, 2014, AT 10 P.M.

 

The following is the latest information regarding the payroll issues that started Friday:

 

Call Center and assistance on Monday

 

We will re-open our call center Monday morning at 7 a.m. The number is 257-9254. The call center will be open until 7 p.m.  The call center will be open regardless of weather conditions.

 

Overdrafts and related late fees

 

Although we’ve been notified that some financial institutions will waive the fees associated with the payroll delay, not all financial institutions will do so.

 

Please be assured that the University of Kentucky will reimburse employees for any overdraft, non-sufficient funds, and late fees incurred. On Monday we will begin processing reimbursement requests.

 

Please complete the form at the following link and submit according to the directions on the form. Click here.

 

You may also obtain the form and assistance in completing the form by contacting any of the following offices:

 

UK Accounts Payable 257-5440

UKHC Payroll Office 323-5721

 

Impact on credit score

 

We also know there have been some concerns expressed about the potential negative impact on employee credit scores. That should not be an issue in the vast majority of cases. As long as you make your payment and pay any fees assessed, there should not be an impact to your credit report. Remember, the University is reimbursing you for those fees with appropriate documentation.

 

However, if there are issues, you can print out and present the PNC Bank error letter at this link. Click here.

 

Companies may waive any late payment or unpaid/return check fees assessed. If not, the University of Kentucky will reimburse employees for any such fees assessed. In most instances, a payment will not be reported to a credit-reporting agency unless it is unpaid for more than 30 days.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

______________________________________________________________________________________

 

UPDATED, SUNDAY, MARCH 2, 2014 AT 2 P.M.

 

The following is the latest information regarding the payroll issues that started Friday:

 

Call Center and assistance on Monday

 

As of right now, we plan to re-open our call center Monday morning at 7 a.m. The number is 257-9254. The call center will be open until 7 p.m.

 

However, please pay attention for further updates as inclement weather is predicted for Sunday and Monday. If there are any changes in the schedule for the call center, we will communicate that as soon as possible.

 

Overdrafts and related late fees

 

Although we’ve been notified that some financial institutions will waive the fees associated with the payroll delay, not all financial institutions will do so. 

 

Please be assured that the University of Kentucky will reimburse employees for any overdraft, non-sufficient funds, and late fees incurred. On Monday we will begin processing reimbursement requests.

 

Please complete the form at the following link and submit according to the directions on the form. Click here.  

 

You may also obtain the form and assistance in completing the form by contacting any of the following offices:

 

UK Accounts Payable              257-5440

UKHC Payroll Office                323-5721

 

Impact on credit score

 

We also know there have been some concerns expressed about the potential negative impact on employee credit scores. That should not be an issue in the vast majority of cases. As long as you make your payment and pay any fees assessed, there should not be an impact to your credit report.  Remember, the University is reimbursing you for those fees with appropriate documentation.

 

However, if there are issues, you can print out and present the PNC Bank error letter at this link. Click here.

 

Companies may waive any late payment or unpaid/return check fees assessed.  If not, the University of Kentucky will reimburse employees for any such fees assessed. In most instances, a payment will not be reported to a credit-reporting agency unless it is unpaid for more than 30 days. 

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

____________________________________________________________________________

 

 

UPDATED, SATURDAY, MARCH 1, 4 P.M.

 

The following is important information regarding the payroll issues that started Friday:

 

Overdrafts and related late fees

 

Although we’ve been notified that some financial institutions will waive the fees associated with the payroll delay, not all financial institutions will do so. 

 

Please be assured that the University of Kentucky will reimburse employees for any overdraft, non-sufficient funds, and late fees incurred. On Monday we will begin processing reimbursement requests.

 

Please complete the form at the following link and submit according to the directions on the form. Click here.  

 

You may also obtain the form and assistance in completing the form by contacting any of the following offices:

 

UK Accounts Payable              257-5440

UKHC Payroll Office                323-5721

 

Impact on credit score

 

We also know there have been some concerns expressed about the potential negative impact on employee credit scores. That should not be an issue in the vast majority of cases. As long as you make your payment and pay any fees assessed, there should not be an impact to your credit report.  Remember, the University is reimbursing you for those fees with appropriate documentation.

 

However, if there are issues, you can print out and present the PNC Bank error letter at this link. Click here.

 

Companies may waive any late payment or unpaid/return check fees assessed.  If not, the University of Kentucky will reimburse employees for any such fees assessed. In most instances, a payment will not be reported to a credit-reporting agency unless it is unpaid for more than 30 days. 

 

Call Center and assistance on Monday

 

Again, we plan to re-open our call center Monday morning at 7 a.m. The number is 257-9254. The call center will be open until 7 p.m.

 

Please pay attention for further updates as inclement weather is predicted for Sunday and Monday. If there are any changes in the schedule for the call center, we will communicate that as soon as possible.

 

Thank you for your feedback about these issues over the last two days and your patience as we work through this important process.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

_________________________________________________________________________

 

 

UPDATED, SATURDAY, MARCH 1, 11 A.M.

 

We wanted to provide an update today with the latest information regarding the issue with payroll (please also continue to check www.uky.edu for the latest information):

 

Current Status

 

By noon today, we anticipate that nearly 70 percent of those impacted will have had their pay posted with their financial institutions. We still anticipate that everyone’s pay should be posted by Monday evening at the latest.

 

Call and Distribution Centers

 

We anticipate opening the payroll call center again on Monday. Pending any issues with weather, we plan to have the call center open from 7 a.m. to 7 p.m. Monday, March 3. Please pay attention to communications from the university over the weekend as plans could change, pending weather conditions. Snow and ice currently is predicted for Sunday and Monday.

 

The number for the call center is 859-257-9254.

 

Weather permitting we will continue to operate pre-paid card distribution centers on campus on Monday from 7 a.m. to 7 p.m. to help handle emergency assistance needs. The call center will direct you to the appropriate location. Please have your UK ID or photo ID available.

 

Other issues

 

UK will ensure that any overdrafts, non-sufficient charges and late fees will be covered.

We are working over the weekend to finalize the process for how the university will manage specific issues or concerns that may arise because of this issue. We will announce details on Monday and communicate them fully with the campus.

 

In addition, both PNC and Kentucky Bank branches will cash a personal check for up to $200. At this link --http://uknow.uky.edu/sites/default/files/pnc_location_hours.pdf -- you can look at PNC locations and their hours of operation for cashing personal checks. Kentucky Bank locations and hours can be viewed at: http://www.kybank.com/about-us/locations-and-hours.aspx.

 

Thanks again for your patience as we work through these issues. We regret any inconvenience these issues have posed. Please know we are working quickly to resolve any problems associated with this event. We will be back in touch with you with further communication throughout the weekend.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer. 

 

____________________________________________________________________________

 

UPDATED 9 P.M.

 

LEXINGTON, Ky. (Feb. 28, 2014) - Our expectation is that by tomorrow (Saturday) afternoon nearly two-thirds of staff and student employees impacted by this issue will have had their pay posted into their accounts. By Monday evening, we expect that all of the issues will have been resolved.

 

In the meantime, though, UK will ensure that overdrafts, non-sufficient charges and late fees will be covered. Both PNC and Kentucky Bank branches will cash a personal check for up to $200. 

 

At this link -- http://uknow.uky.edu/sites/default/files/pnc_location_hours.pdf -- you can look at PNC locations and their hours of operation for cashing personal checks. Kentucky Bank locations and hours can be viewed at: http://www.kybank.com/about-us/locations-and-hours.aspx

 

Call Center

•    To help with immediate or emergency needs, UK will maintain the payroll hotline tomorrow (Saturday) from 7 a.m. to Noon. The call center number is  859-257-9254.

•    We will also be maintaining pre-paid debit card distribution centers on campus tomorrow (Saturday) from 7:00 a.m. to noon.  The call center will provide specific locations.

•    When you call, you will be asked for your name and department where you work. You also will be asked for your employee ID number and directed to the distribution center closest to you.

•    When you pick up your pre-paid debit card, you will sign for the amount you are being advanced.

•    You will need one of these forms of ID: your employee ID, social security card number or driver's license. The amount you are being advanced will be deducted from your next paycheck.

 

This information and additional information as it is available will also be posted on the payroll section of the UK home page at www.uky.edu.

 

Again, we realize this issue has been a significant inconvenience. We apologize and appreciate your patience as we work with financial institutions and other partners to resolve these issues as quickly as possible.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

____________________________________________________________________________

 

 

UPDATED 6 P.M. 

 

LEXINGTON, Ky. (Feb. 28, 2014) - We wanted to provide an update with the latest information about the payroll issue that began early this morning:

 

The latest information

Throughout the day, UK has been in contact with many of the more than 860 financial institutions, banks and credit unions that serve you throughout the Commonwealth. Many of them have assured us that your payroll has been posted today; many others will be posted over the weekend. We anticipate that all those impacted should be able to access their payroll by Monday evening.

  • We know that this issue poses a significant hardship for UK staff and student employees and we regret that it has occurred. The university will ensure that overdrafts, non-sufficient fund charges, and late fees will be covered.

·  PNC Bank has agreed to let UK staff and student employees impacted by this issue cash a personal check of up to $200. Please show your UK ID and photo ID at PNC locations throughout the state.

·  At this link -- http://uknow.uky.edu/sites/default/files/pnc_location_hours.pdf -- you can look at PNC locations and their hours of operation for cashing personal checks.

·  In addition, a university call center has been established to handle questions and address concerns. That number is 859-257-9254. The call center will be open until 9 p.m. this evening. If you have immediate needs, you will be directed to a distribution center, which will be open until 9 p.m., where you can pick up a pre-paid debit card with an advance to help you meet emergency needs over the weekend.

 

We will continue updating this list as frequently as possible, so you may want to check back with the call center throughout this evening. We are working with the other financial institutions to ensure posting as soon as possible.

 

Call Center

 

When you call the university's call center at 257-9254, you will be asked for your name and department where you work. You also will be asked for your employee ID number and directed to a distribution center located either on campus or in another location in town. Those centers will be open until 9 p.m. as well.

 

When you pick up your pre-paid debit card, you will sign for the amount you are being advanced. You will need one of these forms of ID: your employee ID, social security card number or driver's license. The amount you are being advanced will be deducted from your next paycheck.

 

This information and additional information as it is available will also be posted on the payroll section of the UK home page at www.uky.edu.

 

What happened

 

By way of background, PNC Bank had an error on its end with posting the payroll files early this morning. PNC handles the posting of payroll for the university. Some additional background from PNC can be read at this story:http://www.kentucky.com/2014/02/28/3113239/uk-employees-not-paid-banking.html. Our partners at PNC have expressed their sincere apologies for the hardships created for our affected student and staff employees. We have worked closely with PNC and other financial institutions throughout the day to quickly reconcile these issues.

 

We apologize for any inconvenience or hardships caused by these issues. We will continue working with you, our valued staff and student employees, to work through problems resulting from today's payroll issue.

 

Thank you for your patience and continued commitment to the university. Again, we are sorry for what has occurred.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

 

___________________________________________________________________________

 

UPDATED 3 P.M.

 

LEXINGTON, Ky. (Feb. 28, 2014) - We have gathered additional information about the payroll issue that we want to communicate with you:

 

PNC Bank has agreed to let UK staff and student employees impacted by this issue cash a personal check of up to $200. Please show your UK ID and photo ID at any of the PNC locations in Central, Northern and Southeastern Kentucky.

 

Click here for PNC locations and hours.

 

In addition, a university call center has been established to handle questions and address concerns.

 

That number is 859-257-9254.

 

If you bank with UK Credit Union, PNC, FifthThird, Central Bank, US Bank, National City Bank, Members Heritage, Whitaker Bank or Community Trust, your check should be posted by end of the day.

 

We will be updating this list as frequently as possible, so you may want to check back with the call center throughout this evening.

 

We are working with the other financial institutions to ensure posting as soon as possible.

 

When you call the university's call center, you will be asked for your name and department where you work. You also will be asked for your employee ID number and directed to a distribution center located either on campus or in another location in town.

 

When you pick up your pre-paid debit card, you will sign for the amount you are being advanced. You will need one of these forms of ID: your employee ID, social security card number or driver's license. The amount you are being advanced will be deducted from your next paycheck.

 

This information and additional information as it is available will also be posted on the payroll secton of the UK home page at www.uky.edu.

 

Again, we apologize for any inconvenience caused by this issue. We are working to resolve these issues in the best interests of all concerned as quickly as possible.

 

Eric N. Monday

 

Supervisors and managers please ensure that this message is distributed as some of our staff may not have access to a computer.

________________________________________________________________________

 

 

UPDATED 12:45 P.M.

 

LEXINGTON, Ky. (Feb. 28, 2014) - The University started receiving reports from concerned employees about 6 a.m. this morning  that the scheduled posting of bi-weekly paychecks had not occurred.

 

We are in communications with banks and financial institutions that serve our staff and student employees to ensure that the posting takes place as quickly as possible.

 

More than 16,000 employees have potentially been impacted. UK employees bank with more than 860 banks, credit unions and financial institutions across the state.

 

We are working with individual banking institutions to ensure the posting of scheduled payments occurs as quickly as possible. For some UK employees, scheduled posting of their payment will occur by 4 p.m. this afternoon. For some employees, however, scheduled posting may not occur until Monday night.

 

We know that this issue poses a significant hardship for UK staff and student employees and we regret that it has occurred. The university will ensure that overdrafts, non-sufficient fund charges, and late fees will be covered.

 

For employees who need immediate financial assistance for this weekend, the university is establishing a call center and is in the process of printing pre-paid debit cards to address concerns and answer questions.

 

As soon as that information is available, we will communicate further details throughout the day. You can receive continual updates at www.uky.edu, where a special blog has been established to provide ongoing information about this issue.

 

Eric N. Monday

 

____________________________________________________________________________

 

LEXINGTON, Ky.(Feb. 28, 2014) — University of Kentucky officials are working to resolve a payroll issue this morning.  UK Executive Vice President for Finance and Administration Eric Monday issued the following message to the campus community today.

 

Dear Colleagues and Students,

 

This morning, we received reports that payroll for employees who are paid bi-weekly was not being posted to accounts as scheduled.

 

We are working to fix this issue as quickly as possible. 

 

This issue will be fixed. All employees will be paid. We will be back in touch with details as soon as possible.

 

Please know we have every available member of our finance and administration and technology teams working on this issue.

 

We apologize for any inconvenience in the meantime.

 

Eric N. Monday

 

 

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