UK Will Implement New TRIP Travel Documentation Solution

LEXINGTON, Ky. (Sept. 29, 2016) — The University of Kentucky announces the implementation of TRIP Travel Document Solution.

TRIP is an online software program designed to streamline the creation, submission, approval and payment of travel requests and travel expense reports in SAP. TRIP will be available to UK employees on Monday, Oct. 10.

TRIP is accessible through the Employee Self Service portal (ESS) on myUK.

Travel documents can be created by the traveler or by a proxy. Supporting documentation will be attached to the trip and available for review throughout the approval process. All documents will route to traveler if created by proxy; to supervisor; and to budget officer(s) as listed in approver table. The Office of the Treasurer is the final approver.

A key benefit of the new TRIP online program is that travel reimbursements will be made through direct deposit using the main bank stored in the traveler’s payroll record.

Current paper documents will continue to be accepted until Dec. 31, 2016, to allow sufficient time for migration to the online TRIP solution. Payment through direct deposit is for online travel reimbursements and not those prepared using the current paper process.

Five town hall sessions have been scheduled to demonstrate the system and to explain training resources. Administrative personnel currently involved in travel voucher preparation or approval are encouraged to attend.  

The town hall dates, times and locations are as follows:

Date                                       Time                                       Location

Monday, 10/10/16                  2:30-3:45                                383 Gatton Classroom

Tuesday, 10/11/16                 10:30-11:45                             College of Nursing, Room 115

Thursday, 10/13/16                9:30-10:45                              Plant Sciences Building, Cameron                                                                                               Williams Auditorium

Monday, 10/17/16                  9:30-10:45                              383 Gatton Classroom

Monday, 10/17/16                  1:30-2:45                                College of Nursing, Room 115

All employees are welcome but can instead participate in sessions by clicking here to join a meeting to view screens  You can also join by phone in listen mode only at (855) 526-4412 or (859) 218-2400 using the conference ID 219794.

Trip Quick Reference Cards are located on the Accounts Payable website at https://www.uky.edu/EVPFA/Controller/payable.htm.

Several university offices have participated in the TRIP pilot program.

"The Office of Philanthropy is grateful for the opportunity to participate in the TRIP pilot program. We have witnessed first-hand the multiple benefits of this new electronic travel document process," said Maria Lykins, administrative staff officer in the Office of Philanthropy. "Our travel proxies, supervisors and approvers are impressed with the ease of processing. Our fundraising professionals are ecstatic about the efficient direct deposit of travel reimbursements."

UK is the University for Kentucky. At UK, we are educating more students, treating more patients with complex illnesses and conducting more research and service than at any time in our 150-year history. To read more about the UK story and how you can support continued investment in your university and the Commonwealth, visit uky.edu/uk4ky. #uk4ky #seeblue

MEDIA CONTACT: Blair Hoover, 859-257-6398, blair.hoover@uky.edu