Time Running Out to Sign Up for Online W-2

LEXINGTON, Ky. (Jan. 8, 2014) — Less than two weeks remain for University of Kentucky employees to choose to access their W-2 statements online. UK's new "Safe, Swift, Sustainable" W-2 program will allow currently employed faculty, staff and students to receive their W-2 forms through the "Employee Self Service" portion of password protected myUK.

Employees who enroll in the "Safe, Swift, Sustainable" W-2 program give the university consent to only provide their W-2s online. Enrolled employees will no longer receive a paper W-2 in the mail but will be able to view and print their W-2 at an earlier date. The enrollment period is now through Saturday, Jan. 18, 2014, and prizes will be given as an incentive to enroll.

The benefits of this new opportunity are:

•           Earlier access to your W-2 statement than the traditional mail process;

•           Email notification when online W-2 statement is available;

•           Eliminate the possibility of your W-2 statement being delayed or lost in the mail;

•           Access to your W-2 statement at any time;

•           Ability to print W-2 at your convenience;

•           Contribute to UK’s sustainability initiative; and

•           2013 and future W-2s will remain online for multiple years.

"Safe, swift and sustainable really are key aspects of this program," said Ronda Beck, UK controller. "Electronic versions of W-2 statements are expected to be available for viewing as early as Jan. 25, whereas extra time is needed for printing and mailing paper versions, which are required to be mailed no later than Jan. 31. Also, employees have the added security of knowing their salary and social security number aren't on paper in the mail system."

The program fits well into UK's overall sustainability efforts by reducing the use of paper, and promoting cost savings. Beck estimates UK will see approximately $35,000 in annual savings in paper and postage costs.

For instructions on how to enroll in the "Safe, Swift, Sustainable" W-2 program, visit www.uky.edu/hr/hr-home/new-online-w-2-tax-statement-option.

All employees who consent to receive online W-2s will be entered into a random drawing for prizes, which include four pairs of UK basketball tickets and one pair of airline tickets. Winners will be notified Friday, Jan. 24, 2014.

Employees who do not want to enroll in the new program do not have to take any action. They will have a paper W-2 form printed and mailed by UK no later than Jan. 31, 2014, to the employee’s permanent address on file in the SAP HR/Payroll system. Employees who have separated employment from UK will have a W-2 paper form printed and mailed.