Professional News

University Senate’s Program-approval Process Moves to Curriculog

LEXINGTON, Ky. (Oct. 31, 2019)  The University of Kentucky University Senate’s program-approval process is moving away from email and into Curriculog.

Senate Council Chair and College of Law Professor Jennifer Bird-Pollan notes that faculty oversight of the curricular approval process remains the same, although the methods and formats for submitting information have changed.

“After a rigorous design period, including conversations with and input from stakeholders all across the campus, we in the Senate Council Office are thrilled to bring this new and improved program approval process to the University of Kentucky campus community,” Bird-Pollan said.

In the past, Curriculog has been used for course proposals. With the recent upgrades, Curriculog now accepts program proposals and is programmed to automatically move program proposals from one step to another, in accordance with existing University Senate Rules. In response to feedback from proposers and reviewers, the various pieces of a program proposal are now broken into more manageable sections that are uploaded into Curriculog.

Program proposals leaving the college level after Dec. 2, 2019, must be submitted using the new forms and processed in Curriculog. Proposals that have left the college by Dec. 2 can continue through the approval process using the old Microsoft Word forms.

The information required throughout the approval process is generally the same, but instead of submitting everything in one enormous PDF document, the process has been broken into smaller, more logical components. Proposers can now revise information more easily, and reviewers can find the information they need faster.

New Curriculum Workbooks have been developed in Excel, with one workbook for each proposal type (undergraduate, minor, master’s, graduate certificate, etc.). UK standards are embedded into the various workbooks so that proposals stay in compliance with existing rules. In addition, there are two new faculty of record forms, which direct proposers to a faculty of record design that reflects existing UK policies.

This project aligns with many of the strategic objectives in UK’s 2015-2020 Strategic Plan by simplifying the program approval process and making it easier to develop, submit, and receive approval for new and innovative curricular offerings. To watch a video describing how to create and submit proposals using Curriculog, visit For detailed instructions on how to create and submit program proposals, visit


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