Professional News

Enhancing Cybersecurity at UK With Automatic Account Deprovisioning for Faculty and Staff

LEXINGTON, Ky. (Oct. 14, 2020) University of Kentucky Information Technology Services (ITS) is announcing the next phase in the Identity Management (IdM) Account Deprovisioning process. Starting Oct. 26, 2020, ITS will begin a new process that will automatically remove access and accounts for university systems and products for faculty and staff as they depart from UK.

This process is very important to enhance the cybersecurity of systems and data at the University of Kentucky. At this time, accounts being compromised due to inactivity is one of the most common threats to students, faculty and staff. The best way to combat this threat is to begin removing accounts that are no longer active with the university.

Below are highlights of this process:

  • Staff who depart from the university will be notified via email upon separation date that their account will be deprovisioned after seven days.
  • Faculty who depart from the university will be notified via email 90 days after their last taught course that their account will be deprovisioned after seven days.
  • Any faculty or staff member who is an active student, alum, retiree, emeritus faculty or has a future status will not be deprovisioned at this time.
  • Volunteer faculty who are designated as an employee or external in the SAP/IdM system will not be deprovisioned in this process and will retain access to appropriate university resources.
  • At this time, retirees will keep their current access. However, it is important to be familiar with the guidelines on retirees’ email and software access outlined in Email Access for University of Kentucky Retirees.
  • Emeritus faculty will retain the access outlined in Which software is available to emeritus faculty?

This project is led by the guiding principles in Administrative Regulation 10:1. More detailed information can be found in Former Staff and Faculty Account De-Provisioning. For questions about the Identity Management (IdM) Account Deprovisioning Project please email ITSaboutYou@uky.edu.

In conjunction with this process, ITS has launched the new myDocs self-service document portal at mydocs.uky.edu. This portal allows for former students, faculty and staff to obtain important documents (e.g., student 1098-T, unofficial transcripts, W-2s, pay stubs) after departing from the university. For instructions on how to access the myDocs portal, visit How to Use The myDocs Document Portal in the Tech Help Center.

ITS appreciates everyone's continued support in the cybersecurity efforts of the systems and data at the University of Kentucky.

For 24/7 immediate assistance, please contact ITS Customer Services at 859-218-HELP (4357) or visit the Technology Help Center at http://techhelpcenter.uky.edu. For assistance with non-urgent matters, email 218help@uky.edu.

The University of Kentucky is increasingly the first choice for students, faculty and staff to pursue their passions and their professional goals. In the last two years, Forbes has named UK among the best employers for diversity, and INSIGHT into Diversity recognized us as a Diversity Champion three years running. UK is ranked among the top 30 campuses in the nation for LGBTQ* inclusion and safety. UK has been judged a “Great College to Work for" three years in a row, and UK is among only 22 universities in the country on Forbes' list of "America's Best Employers."  We are ranked among the top 10 percent of public institutions for research expenditures — a tangible symbol of our breadth and depth as a university focused on discovery that changes lives and communities. And our patients know and appreciate the fact that UK HealthCare has been named the state’s top hospital for four straight years. Accolades and honors are great. But they are more important for what they represent: the idea that creating a community of belonging and commitment to excellence is how we honor our mission to be not simply the University of Kentucky, but the University for Kentucky.